Cash Transfer
Moving money between your own accounts shouldn’t be treated as an expense or income. The Cash Transfer feature (Contra Entry) allows you to record internal fund movements, such as depositing cash into a bank or transferring funds between two bank accounts.
This ensures your ledger balances match your real-world accounts without artificially inflating your revenue or expenses.
Recording a Transfer
To move funds, navigate to Accounting > Cashflow > Cash Transfer and click New.
Source Account (From)
- Transfer From: Select the account where the money is leaving (e.g., “Main Cash Drawer” or “Nabil Bank”).
- Date: The date the transfer took place (supports Nepali date format, e.g.,
2082-09-11). - Cash Transfer #: The system automatically generates a unique transaction ID (e.g.,
TRN-2-82/83). - Reference #: Add a cheque number or bank transaction ID for cross-referencing.
Destination Account (To)
Use the line item table to specify where the money is going. You can split a single withdrawal into multiple deposits if needed.
- Transfer To: Select the receiving account (e.g., “Petty Cash”).
- Amount: Enter the exact amount being transferred.
- Description: Add a brief note about the transfer (e.g., “Replenishing petty cash for the week”).
- Add New Line: Click this button if you need to distribute the funds to multiple accounts in one go.
Notes & Attachments
- Note: Any additional internal comments.
- Drop File Zone: Upload the deposit slip or bank receipt here as proof of the transaction.
Save
- Save: Finalizes the transfer immediately.
- Save As Draft: Saves the details but does not update the ledger yet (useful if you are waiting for bank confirmation).
Accounting Tip: This feature creates a “Contra Entry.” It Credits the source account and Debits the destination account, keeping your total assets unchanged while moving the value to the correct location.