Cash Transfer
Moving money between your own accounts isn’t an expense or income — it’s just money changing location. The Cash Transfer feature (also called a Contra Entry) lets you record these internal fund movements, like depositing today’s cash sales into the bank or moving funds between two accounts.
This keeps your ledger balances perfectly aligned with reality, without artificially inflating your revenue or expenses.
Recording a Transfer
Navigate to Accounting > Cashflow > Cash Transfer and click New.
Source Account (From)
- Transfer From: Pick the account where money is leaving (e.g., “Main Cash Drawer” or “Nabil Bank”).
- Date: When did the transfer happen? (Supports Nepali date format, e.g.,
2082-09-11). - Cash Transfer #: Auto-generated unique transaction ID (e.g.,
TRN-2-82/83). - Reference #: Drop in a cheque number or bank transaction ID for easy cross-referencing.
Destination Account (To)
Use the line item table to specify where the money is headed. You can even split a single withdrawal into multiple deposits if needed.
- Transfer To: Select the receiving account (e.g., “Petty Cash”).
- Amount: The exact amount being transferred.
- Description: A quick note about the transfer (e.g., “Replenishing petty cash for the week”).
- Add New Line: Need to distribute the funds to multiple accounts in one go? Click this.
Notes & Attachments
- Note: Any additional internal comments.
- Drop File Zone: Upload the deposit slip or bank receipt as proof of the transaction.
Save
- Save: Finalizes the transfer immediately — ledger balances update right away.
- Save As Draft: Saves the details without touching the ledger (useful when you’re waiting for bank confirmation).
Accounting Tip: This creates a “Contra Entry” behind the scenes — it Credits the source account and Debits the destination account, keeping your total assets unchanged while moving value to the right place.