Cash Accounts

While Bank accounts represent funds held by an institution, Cash Accounts track the physical money you have on hand — your Store Register (Till), a Petty Cash Box, or a Safe. Setting up dedicated cash accounts lets you track exactly where your liquid cash is at all times.

Adding a Cash Account

Navigate to Accounting > Cashflow > Cash and click New.

Account Details

Name: Give it a clear, descriptive name (e.g., “Front Desk Drawer” or “Office Safe”).
Account Number: Physical cash doesn’t have a bank account number, but you can use this field for internal ledger codes if your accountant needs them.

Status Configuration

Status: Toggle this checkbox to control visibility. Uncheck it to archive a cash drawer that’s no longer in use (e.g., a temporary stall from a trade show).

Save

Click Save. This cash account is now live and will appear as an option when receiving payments or paying small expenses.

Best Practice: Create a separate Cash Account for Petty Cash (small office expenses) and your Main Register (sales). This makes end-of-day reconciliation dramatically easier — you’ll thank yourself later.